ExchangeDefender: Policy Enforcement

Helps You Safeguard Your Business

ExchangeDefender gives you complete control over your email infrastructure:


  • Policies for actions (delete, tag & deliver, quarantine) against SPAM messages
  • Policies that enforce signatures and legal disclaimers on all outgoing mail
  • Policies controlling when the daily and/or intraday reports are sent out
  • Policies allowing or restricting LiveArchive or regulatory compliance access
  • Extensive blacklist, whitelist, trusted sender and domain trust lists

No two users are alike, and no two organizations behave the same way - and ExchangeDefender embraces that diversity by allowing configuration and management at every level. ExchangeDefender applies your organization's policies on mail processing, not ours.

You Decide What To Do With SPAM

Many content protection networks enforce their own policies against incoming mail and SPAM messages. With ExchangeDefender, system behavior is up to you. As a matter of fact, filter actions are configurable by the partner, administrator, user and even configurable down to an individual email message.

There are three possible actions that can be applied to a message identified as SPAM. The message can be deleted forever, tagged & delivered (where we just modify the subject but still deliver the message) and finally quarantined securely on our servers. The default setting is to quarantine a message because it reduces almost 99% of the bandwidth and load on your network and your server. However, each policy setting can be applied down to the individual email address, letting you and your users choose what is the best policy. For example, your sales alias might be a lot more SPAM-tolerant because it may receive sales orders and you never want to risk delaying mail to it. On the other hand, your individual mailbox should be as sanitary as possible to reduce distractions throughout the day. Either way, you have a choice.

Finally, ExchangeDefender is unique in that it creates two levels of SPAM - one being likely SPAM where we are about 80% certain that the message is junk mail and SureSPAM, where we are 99% sure the message is junk. The two levels of SPAM allow you to set the more appropriate comfort level based on the likelihood that the message is SPAM.

Legal Disclaimers and Corporate Branding

ExchangeDefender features a flexible outbound signature system that can be used for legal disclaimers or corporate branding. For example, UK companies are required to list their business registration numbers on all outbound mail, and California CPA firms require signature disclaimers as well. Many professional lines of business are starting to introduce similar requirements and ExchangeDefender allows you to simply attach a signature to all outbound mail.

Signatures also provide an excellent way to include corporate identity markers, such as unique signatures for the entire company. These domain-wide policies are quickly configurable and can be easilly changed on demand without changing server configuration or installing third party software.

Transparent Encryption

ExchangeDefender Encryption provides a transparent SMTP encryption that enables businesses to send policy-based and on-demand encrypted email without requiring additional software installation for the sender and the recipient. By offering a free and transparent encryption mechanism, ExchangeDefender Encryption enables businesses to quickly comply with SOX, HIPAA, SEC and local government requirements for personal information encryption. By making it easy for both the sender and the recipient to communicate securely, ExchangeDefender Encryption extends the business security beyond usual technical constrains.

ExchangeDefender Encryption is policy based and can be programmed to automatically encrypt mail based on the sender and recipient addresses. On demand encryption is also available and triggered by simply adding [ENCRYPT] to the message subject.

Convenience That Keeps Your Company Safe & Productive

ExchangeDefender policies are enforced on the network perimeter before they ever reach your organization. Because you control all configuration options from a web interface that is secure and near real-time, administration of ExchangeDefender and critical policy management can be delegated to less technical staff members. Incorrect configurations can be adjusted quickly without major work on the server or testing.

ExchangeDefender policies that manage the mail flow can be configured by the end users themselves through a friendly web interface. For example, what should be quarantined as SPAM? When should we generate the SPAM reports? Who should have access to the archives? All these settings can be configured without interrupting system administrators or restarting any services. Furthermore, cost savings and productivity increases from control and correct settings alone are incredible.