ExchangeDefender Encryption enables you to customize the level of security in realtime as you’re composing your message. Advanced Options, to the right of the New Message section, allow you to specify advanced message handling parameters and to save the encryption policy so you can reuse it later.
By default, the security options are established by your IT department or Compliance Officer at https://admin.exchangedefender.com and are published as the Default encryption policy. Here is how you can customize and create your own.
Automatically destroy this message after # days: ExchangeDefender Encryption can automatically destroy messages between 1 and 30 days after the message has been sent. The less trustworthy the recipient is, the shorter your automatic destruction period should be.
Notify this user when the recipient reads this message: ExchangeDefender Encryption can automatically send an email notification when the recipient accesses/reads the message. This policy is helpful if you need to notify a coworker, distribution group, or any 3rd party.
Password protect this message: ExchangeDefender Encryption can provide an additional layer of password security for both encryption levels. Once the recipient logs in (High Security) or clicks on the link (Basic Security) clicking on the message will display a password prompt. Without it, the message will not be displayed.
Notify me when the recipient reads this message: ExchangeDefender Encryption will send you an email notification when your recipient has accessed/read the message. This is convenient when you don’t send a large volume of encrypted messages and want to have a near realtime alert that your secure message has been accessed (so you can revoke it and limit exposure).
Actions allowed for recipients: Allow Reply: Checking this box will enable the recipient to Reply to your message using the encryption portal, and you will receive a notification of the response in a safe and encrypted email.
Actions allowed for recipients: Allow Forward: Checking this box will enable the recipient to Forward the message to the third party. If this box is not checked and they click on the Forward button, you and your Compliance Officer will be alerted to the possible violation. (they will not be allowed to forward the message).
Actions allowed for recipients: Allow Print: Checking this box will enable the recipient to print the message. If this box is not checked and they click on the Print button, you and your Compliance Officer will be alerted to the possible violation (they will not be allowed to print the message).
Save these options to a new Policy – Pick a name for your new policy and click Save. You will be able to select the policy from Encryption Policy: dropdown which will then populate the saved settings (so you can further customize it on demand).