ExchangeDefender WFS (Web File Server) is designed to combine the power of old-fashioned file servers with the security, productivity, and collaboration demands of modern web applications.
Web File Server is ultimately about productivity, and is designed as a service where clients can collaborate and share their document libraries with staff or external recipients. Our modern Web UI works on your desktop browser and mobile devices, does so securely, and allows you to quickly stay on top of all documents and changes without having to go through email, without dealing with IT staff, without compromising security, and without worrying about backups.
ExchangeDefender WFS features a "Personal Files" section which is used for cloud storage and sync of personal documents, similar to overall behavior of file sync offerings like Microsoft OneDrive/Google Drive/DropBox/etc. Everything in this library is secure, for your eyes only, encrypted, tracked (through Activity logs), and backed up to Amazon S3.
Adding documents is simple, just click on + Add files and select which files you want to upload from your computer or mobile device. You can select multiple files or drag and drop them on the screen if your browser supports it.
Comments can be provided with each file upload, giving you the option to either describe the file or provide additional information about it. This is particularly useful if you’re constantly uploading files or managing changes with the same files – you can see the activity without having to send a separate email to describe it, or expect your recipients to download/click/open/review each file.
Comments are very helpful for the sake of productivity – you can quickly review new documents added to your libraries, track changes and revisions, see who did what – all without opening the library or downloading documents individually.
After you have selected all the files you wish to upload, click on Start Upload. For smaller files the upload will be instantaneous, for larger files (system max is 4GB) you will see a progress bar indicating which files have been uploaded, transfer speed, and estimated time left. If you have really large files or a poor Internet connection, we have alternate (ftp ssl) access way for ExchangeDefender Enterprise customers that can help get around transfer timeouts (max upload: 1 hour).
ExchangeDefender Web File Server offers a flexible and powerful controls for each library depending on the kind of content you are sharing and the level of collaboration you expect. To create a new library, you just need to provide the Title, Description, Email address(es) of people that will have access and just add files.
Of course, the product is far more powerful than that so we will go over each section and option/feature in detail.
First, pick a name and a brief description of the document library:
Under the Description section, there are 3 settings that can help you customize this library for a particular business case scenario: Notification, Expiration, and Password Protection.
ExchangeDefender WFS supports two types of library recipients: Individuals and Groups.
Each library can have both Individuals and Groups added to it, simply type an email address of a recipient and click on +Add more recipients to add additional users. To add groups, click on the Groups tab and select any predefined group you wish to have access to this Library.
Click on Create New Library button at the bottom of the screen and you will be redirected to the new library. Congratulations, now you can upload files!
ExchangeDefender WFS Document management is very straight forward – just click on + Add files and select the files you want to upload to the library. You can select one file, or to upload multiple files you can hold down Ctrl key and click on multiple files. Optionally, you can just click on + Add files as many times as you want and select one file at a time.
You can upload as many documents as you wish.
When you have selected all the files you want to upload to the library, you can optionally also provide comments regarding the file. When ready, click on Start upload button to upload files to the ExchangeDefender WFS cloud.
You will see a progress bar letting you know when the transfer will be completed. Once the upload is finished, you will see Success under the progress section. Congratulations, you’re done! Your users will see the following screen and you can repeat the process of + Add files as you get more files that you wish to add to the library.
ExchangeDefender WFS Libraries section combines the power of a file server with the modern features of collaboration portals – enabling you to leverage old IT world file storage solutions with the quick real-time modifications on the go. The result is a file system that is very friendly and intuitive while also enabling collaboration and compliance with the common security compliance requirements.
Here are the features of the Libraries section:
ExchangeDefender WFS makes it easy to share libraries with people you frequently share documents with. Instead of having to type a bunch of recipients into the library every time you create one, you can create a Group instead:
You can add as many recipients as necessary (Please keep in mind that there is a finite limit to the recipients, if you add thousands of them creating the library will be very slow because the system needs to send an email notification to each recipient).
Managing groups is simple and intuitive, just like everywhere else in the product you will have the Actions dropdown for quick management. You can add members or delete the group from this screen without going into the library or refreshing your screen. Less clicks = more productivity.
ExchangeDefender WFS generates email alerts, notifications, and updates. All emails come from firstname.lastname@example.org which is Whitelisted by default for all ExchangeDefender recipients.
Branding information will reflect Service Provider branding or, if available, company/domain branding as configured at https://admin.ExchangeDefender.com