ExchangeDefender “Certified Letter” Encryption Highlight

ExchangeDefender recently launched our second update for 2020 Corporate Encryption, and the feature that caught the most attention from our partners was the ability to send and control sensitive content via URL (i.e. web):

At ExchangeDefender, we simply call this Certified Delivery. When you absolutely, positively, totally must get the information to the third party securely – know who, where, and when accessed it – and that it will automatically expire/destroy the contents so you don’t have to track it or worry.  

How to securely share info on the web

As a subscriber to ExchangeDefender Corporate Encryption, you have access to our encryption portal at https://encryption.exchangedefender.com. You can even bookmark this shortcut so you can quickly send messages straight from your browser.

 Once there, click on Quick Actions > Compose Mail. Select URL.

Type up your recipient’s name, subject, message, and attach any attachments you may want. After you click on Send you will see the following popup:

That is it. Your secure link is generated and you can paste it anywhere you want. It is as simple and as fast as that.

But suppose you wanted to get some more control over the message and our automated policy enforcement. Click on Advanced Options:

This is where the power of ExchangeDefender really shines as it integrates into the client’s unique business requirements, which may vary depending on the information, recipient, and sensitivity.

For example, I am going to be sharing a secure message with an attachment that is time sensitive. I am setting it to automatically delete itself after 2 days, meaning I don’t have to come back and delete it myself. I also want to make sure that this message gets destroyed as soon as the person I sent it to views it – that way I minimize the likelihood that whoever is snooping on their computer / phone can get the same data. And because I am not actually sending any data to their PC, I have full control – meaning I can revoke/delete this message before they get to it too. I am also adding a secondary password to this message that I will communicate separately. For extra piece of mind, I am also asking Corporate Encryption to send me an email when someone picks up this sensitive message.

But wait, there is more

Sharing sensitive information comes with responsibility to keep the system accountable – you want to know if they got the message, when they got the message, where they accessed it from, and ultimately what they did with it. So ExchangeDefender Corporate Encryption offers you a variety of ways to do this easily. The best option is the Activity tab in the Encryption Portal:

Here you can track down the activity for each message you send, export the data for analysis, or just save it for your records. There is even a weekly email report if you don’t want to get flooded by email notifications when you share info with multiple people that might be accessing it frequently. ExchangeDefender Corporate Encryption brings several additional layers of information control and accountability. It actively works to keep you, and your information, more secure. And we’re thrilled to be able to save our clients time on tasks they do every day – to see more of what our clients asked us to build, take a look at the webinar recording!