Partner reviews wanted, get $5 credit

ExchangeDefender is looking for current partners who are enjoying their partnership with us. For those whom are willing to submit a positive review, we are offering a $5 credit on your next monthly service bill.

How we’ll use your review

Your reviews would be used for internal and public use. On the inside, we’ll be using your experiences to better shape our partner program. Hearing thoughts coming directly from our active service providers is golden for us. In terms of public use, we would like to use your reviews, along with your MSP company name on our website and social media.

Interested? Here’s what we’ll need:

– at least 45 words in length
– add Company name
– add # years you’ve been with us (estimates are cool too)
– submit a ticket inside our support portal with title “Positive Review”
– Add the review inside the ticket, and Send!

Once we’ve received your review, you will receive a response to your ticket with a “thank you” and confirmation of the $5 dollars being credited to your account. You will see the credit on the following month’s invoice.

We work hard each day to bring you the best service possible. We’d like to thank you in advance for taking the time to leave us a few kind words.

[Explained] Our ‘Regulatory Compliance Suite’ for business

ExchangeDefender’s Regulatory Compliance suite automates GDPR and HIPAA compliance for small business. We help organizations comply with compliance regulations by automating detection of sensitive private information, EU client data, consent tracking and powerful audit & policy wizards that alert you to potential issues.

What makes up the Regulatory Compliance suite?

The suite comprises of two ExchangeDefender solutions bundled together: Email Archiving, and Corporate Encryption. Both solutions are also available a-la-carte as individual services. Let’s first talk about Email Archiving, we call it – Compliance Archive.

Compliance Archive is known for its Corporate Archiving and eDiscovery capabilities. It provides a fast and secure environment to store, process and index your entire mailbox and keep it accessible for up to 10 years. eDiscovery of Sensitive Private Information helps automate your GDPR compliance reports and Data Protection Officer DPR/DPO inquiries.

Noteworthy Compliance Archive features include:

Fast eDiscovery System

Our built-in eDiscovery system makes it easy to search across multiple mailboxes to locate any sensitive private information, source or consent.

Secure Long-term Archiving

Compliance Archive gives Compliance Officers access to 10 years of mail, allowing eDiscovery reporting to find sensitive personal information and original consent quickly and easily.

Data Protection

Compliance Archive assures you that none of your messages have ever been tampered with, deleted or otherwise hacked to hide data leaks.

Comprehensive Reporting

Compliance Officer features allow you to save advanced searches, execute them in the background and have consistent discovery month-to-month.

Mail Journaling

Exchange Journaling Technology assures full archiving of all inbound, outbound and internal email.

ExchangeDefender Corporate Encryption

Our advanced data encryption software enables organizations to quickly send and receive encrypted messages by email, url, or sms. It is easy to use, can auto-detect sensitive data, and offers real-time reporting. Corporate Encryption complies with the GDPR, SOX, HIPAA, SEC and local government requirements for information encryption while providing powerful audit and policy management to meet organizations goals.

Noteworthy features for Corporate Encryption

Encrypt Client Data on Demand

Our encryption feature is easy to use requiring no additional software, no configuration, or install. Simply send an email like usual and add [ENCRYPT] in the subject line.

Intercept and Review / Encrypt Sensitive Data

Corporate encryption can automatically encrypt messages or forward the contents to the administrator for the corporate review. Our Strict Encryption [ENCRYPT] has an added layer of security requiring a password and 4-digit pin for secure access.

Automatically Detect Sensitive Private Information

Pattern-based encryption that can detect credit card numbers, social security numbers, dates of birth and other sensitive private information.

Use Message Content Filters To Restrict Sharing

Lexicon dictionaries can contain words and word patterns that indicate someone is sending user data, automating eDiscovery.

Comprehensive Reporting

Comprehensive reporting of all email activity as well as a Compliance Officer (CO) reporting with search capabilities provide proof of regulatory compliance and simplify reporting, audits, discovery and shift liability for message storage, access and destruction.

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Interested in ExchangeDefender Compliance Suite? Request a quote.
Managed Service Provider? Become a Partner.

New SMS Proxy service brings texting to business

Last Christmas we delivered ExchangeDefender SMS Proxy, a simple virtual number that can forward TXT messages to up to 5 other mobile devices. That beta release has been so wildly successful, all over the world, that three months later we’re using it to solve a much bigger problem:

Integrating client and vendor TXT messages into where your team works: mobile phones, email, Slack, and Microsoft Teams chat rooms.

The disruption that 2020 brought to our lives, businesses, and the way we communicate has been immense. Our mobile phones have become the default place for notifications from everyone we interact with – appointment reminders from every professional service you rely on, your airplane boarding pass, suspicious transaction notifications from your bank, every other web site txting you a short code to verify your identity – everyone is texting. Your business should too.

ExchangeDefender SMS Proxy has made that simple. No more relying on the lone “office cell phone” that multiple people share but nobody charges. No more hoping that some hack job of web services that someone setup years ago continues to work. No more worrying about legal implications – with no archiving, access, or supervision.

ExchangeDefender SMS Proxy answers all of those questions and does so for far less than a cost of monthly cell service. We also stand behind it with a full SLA and 24/7 support. Most importantly, we reliably deliver messages to where your staff is already working – be it a phone, email, Slack, or Microsoft teams.

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Interested? Contact us today to get started! Learn more about ExchangeDefender SMS Proxy.

Signup for our ExchangeDefender SMS Proxy Webinar to get the full feature showcase of the new texting service! The event is scheduled for April, 13 2021 at 12:00pm EST.

How to expand your MSP service offerings

One of the biggest challenges that MSPs are currently facing right now is knowing what to offer (in terms of services) and how to offer it. Due to the pandemic, the business landscape is tricky, and has forced all professional businesses to really look at their services/products and to find a way to reinvent them.

Today, we’ll explore a few ways that could help your MSP business flourish during hard times. The key here is to be resilient, and to create the best conceivable plan for success that will overcome current obstacles.

1. Add more to your current service offerings

The most valuable data you have on your business, is what you currently offer in terms of services. Ask yourself, what do I offer? and What could I be offering now? The most in-demand solutions for our particular industry as MSPs are email security, backup, compliance, and disaster recovery. A great portfolio would showcase an array of solutions that would cover the demand for businesses today.   If you offer just security, but not compliance or disaster recovery solutions – research vendors that could help you add these services to your offering (almost instantly).  

2. Go bigger with your client size

Sounds like common sense but many MSPs tend to go after companies that are the same size that they are. It’s only natural, but there is a major opportunity for service providers to start making their way into to larger organizations with 50 employees or more. If you already have solid experience with servicing small businesses (25 employees or less), now could be your opportunity to leverage your services to slightly larger organizations. Of course, you will have to think about how to position your business (resources, employees etc) when attempting to attract larger fish. A great way to enter a larger market size is on price, and the ability to offer the best service. Ask your prospective clients, what are they paying now, and perhaps position yourself at a lower price point to land your first larger client.

3. Service Bundles vs. a-la-carte – provide both!

A recent study revealed that 43% of solution providers listed Sales as their biggest challenge this year. Most likely, you are already offering your services a-la-carte, individually. This is a great option for clients who know exactly what they need, or are on a strict budget.

That’s no surprise – but we have a little pro-tip that may help you, as it helped us. Service Bundles are a great way to pitch clients. They offer a clear way to understand the actual cost of services, and the value that they bring. A “bundle” already tells us that there is more than one service included, and that is of great value! What type of service bundles do you currently offer? Here at ExchangeDefender, our individual solutions can be packaged into three distinct packages: Security, Compliance, and Continuity. We looked at all of our clients and determined which services were most popular. Our study showed that for email compliance, our clients were using our Corporate Encryption and our Email Archiving solutions individually. So, we bundled them together and called it a “Compliance Suite”, which automatically raised our revenue, even if by a few dollars per user.

4. Create a sales and marketing plan

Yes, we know – you have heard this a lot, but its true. About 60% of service providers, we surveyed claimed that they did not have overall sales goals, even though they have a solid business plan. It’s important to create brand awareness, to show the world that your company does exist, and has been operating in good-standing since (enter year number here.) Is your website current? Have you created social media profiles for your company? Now is the time to send out company mailers, email newsletters, along with social media ads for facebook, reddit, google – you name it. Here’s a great guide on how to create your own sales and marketing plan.

It sounds like a big money investment, but you control the budget for every aspect. For ads for example, you create your own limits, even if it’s just $5 dollar per day. The same can be said for facebook, youtube, and google ads. Creating your own company social media profiles are free, and so is starting a cool blog for your clients to spread the word.

Remote-work friendly solutions for business

There is no doubt, the Covid-19 pandemic has completely changed the way that we work today. Daily restrictions of social distancing require all of us to keep our space with many of us still working from home. Despite the current grim reality of 2021, the mobile workforce has been on the rise since before the crisis struck.

It is our jobs as service providers to prepare businesses with solutions that promote secure productivity that is accessible from anywhere. Here at ExchangeDefender, we wanted to share the most popular solutions being sold this year that are remote-work friendly.

Advanced Email Security (ExchangeDefender PRO)

Securing company email is non-negotiable in our digital age, and in 2021 as cyber-attacks have quadrupled in the last year alone. ExchangeDefender Advanced Email Security provides a multi-layered defense against email-borne threats like SPAM, viruses, malware, spoofing, phishing and more. Being honest here, more businesses are asking for our security for our stellar SPAM filtering, and for our advanced phishing and spoofing policies. They are proven to be gold standard in the market right now, most likely because we don’t trust sources easily. Our AI-based email protection provides the strongest defense against spear phishing, account compromise and domain fraud. It offers protection to employees from falling prey to sophisticated email-based attacks.

Web File Sharing

This is our secure file sharing and storage platform that simplifies collaboration in the digital workplace. You can share large files, manage documents, and have unlimited storage for one flat rate. A major benefit is giving your clients access to your file sharing portal to complete transactions together. For security, you can password-protect any file, and control user access to content with expiration dates. Web file sharing makes it easy for teams to share documents without having to rely on email, or old file servers. Of course, Web File Sharing is a regulatory web service and is compliant with all E.U and US regulations.

Live Archive (Email outage protection)

Our rising star as most employees were being sent to work from home, is Live Archive – our email outage protection. It offers interrupted access to live and archive email. It gives businesses an email continuity solution that keeps an organization sending and receiving email without disruption. In plain English, if Gmail or Outlook is experiencing a service outage (which they often do), you would still be able to continue emailing using ExchangeDefender’s live archive. See how it works here!

Corporate Encryption

This was our best-seller last year (in 2020). It was relaunched with advanced encryption options, and became the first of its kind to offer 3 different ways to send a secure message. You can easily send and receive encrypted messages by email, url, or by sms text message. ExchangeDefender Corporate Encryption is easy to use, can auto-detect sensitive data, and offers real-time reporting. Our service integrates easily, and is compatible with all major email service providers – including Office 365, on-premise Exchange, and G-Suite for Business.

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If you are an ExchangeDefender partner, we would strongly suggest you to push these remote-work friendly solutions to your clients if you have not already. Our current data shows that the solutions mentioned above have been the most requested from clients since the beginning of 2020. All ExchangeDefender services are available via the cloud, and do not require any downloads or software installations to use. If you are interested in sales and marketing collateral, please submit a ticket request at our support portal – we will have the information to you within 24 hours.

4 growth strategies to expand your MSP business

Every business on the planet is looking for ways to grow, whether you have 2 people on the books, or 2,000. One of the major challenges for MSPs in particular right now is creating and executing a growth strategy. Easier said than done of course, but today we’ll explore a few strategies that will help point you in the right direction.

What is a growth strategy?

A growth strategy can be defined as a special business plan that is created to overcome current or future challenges in order to achieve goals of expansion. Some good examples of growth strategy goals could be: improving your business’ products or services. It could be to acquire new assets like people or resources.  Today, we’ll go over the four main growth strategies that companies use in hopes of expansion.

Strategy #1 – Market Penetration

When we talk about market penetration, we are really talking about how well-known a product or service in a particular market. Normally, this is measured by the amount of sales compared to the total market share for that product/service.  

What are some examples of market penetration strategy? This could be the raising or lowering of your prices. Often, customers will look for a service that is the best in the market for the lowest price. It is really hard to compete like this, but if you can be competitive (not cheap) with your pricing then you may be able to acquire more customers. Another strategy is defining new target market segments. Let’s say – you’re a service provider, and you’ve only been servicing one type of businesses. You could consider offering your services to other professional businesses that are like-minded, and could use your service.

Strategy #2 – Service / Product Development

The main focus of this tactic is to be creative in how you offer your services. Take a look at your service offerings, could you sell something new? Like develop a new service bundle with your current services, or modify the existing services you offer in a way that would be beneficial for current pain points for businesses. This could be like how we upgraded and completely revamped our Corporate Encryption service. Of course, you could offer your same services but for a new market, as mentioned in the first strategy.

Strategy #3 – Market Expansion

A market expansion strategy focuses on selling current services in a completely new market from where your business currently operates in. For example, a company who operates solely via a partner-channel to sell their services, could start providing their services directly to customers in a direct-to-market strategy. The company is still offering the same services, but is offering them directly, instead via their channel of partners. This usually occurs when growth has peaked in a sales cycle, and the company develops an expansion strategy to overcome their current sales growth challenges.

Strategy #4 – Diversification Strategy

This particular plan is more complex and has at least 5 or 6 different types of diversification strategies. However, we will focus on the most common here, like horizontal diversification. This is when you introduce new services to your current offering in order to expand your market share. Normally a company will license new products, or even merge/acquire another company. Vertical diversification is another popular strategy which focuses on expanding its product line by creating a similar product for the same market. For example, a painting business that provides residential painting services, could start selling their own paint. Same target market (people who need their homes painted), but a new service and opportunity for the painting company to grow by not only painting the homes, but selling the paint itself to paint the homes.

Pro tip from us: Your current clients are your biggest assets. Take a look at what industries they are in, and explore if there are other sectors that could benefit from your services. Like if you currently service law firms, you could also service accountant and financial professionals, right? Secondly, take a look at the services that you are offering. Is there any way that you could expand your service offerings without shelling out too much money upfront? Be sure to compare vendors – their pricing, their fees, solutions offered etc.

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Partner with us! Learn more about ExchangeDefender.

Cybersecurity challenges facing our nation in 2021

The 2020 Covid-19 pandemic and recent presidential election turmoil notwithstanding, cybersecurity remains one of the most non-political, bi-partisan challenges facing our nation in 2021. It doesn’t matter if you are a government organization or a private sector company, a non-profit or a for-profit, a Fortune 500 or an unfortunate 5000, everyone is being challenged daily to deal with the fervent bombardment of cybersecurity attacks on governments, businesses, and ordinary people.

While we’ve been on the cyber-defensive with nation-state, and high level cyber-criminals for decades, the executive branch of the federal government’s response has wobbled, staggered, and lurched in spastic fits that has essentially paralyzed any consistent national direction.

Most critical of all, there has been no clear guidance to the nation on exactly what is the federal government’s role in cybersecurity. Twenty years ago, dealing with foreign attacks were the sole responsibility of the federal government. Today, every private sector company, big and small, and every government organization—federal, state and local—find themselves outmatched and under-resourced in an unfair battle defending themselves against nations and organizations with far more dedicated assets. 

As overwhelming as these new trends may be, there are steps to mitigate some of the financial challenges SMB’s are facing.  Companies can invest in an affordable email protection in conjunction with sound business practices without breaking the bank.

Cybersecurity tips for 2021

Try reducing your organizations reliance solely on passwords and add Multi-factor authentication to ensure only authorized users gain access. Introduce technical security solutions with the use of “throttling” or account lock outs. Ensure that all corporate web applications require authentication use HTTPS.  Enlist a password management software, such a WRKOO or other secure storage.   Implement a disaster recovery plan that includes email continuity. ExchangeDefender offers Email outage protection that is flexible to fit you company’s needs. The service is quick and easy to setup. There are no software installations, and no manual switches. The easy part is that there is no management or maintenance required. ExchangeDefender’s Live Archive solution is designed to keep your organization in business whenever a disaster strikes. It provides continuous email communications regardless of internal network outages. Our service helps businesses preserve their brand and reputation while ensuring a reliable email continuity plan.