Compare the Choices!

A lot of our partners love our Exchange offerings, but now that we have multiple options for email solutions, they are also asking more questions. What is the difference? What do I get? How does it compare? What are the compromises? How much does it cost?

The objective of our Exchange offerings has always been to provide an easy to use, simple and reliable communications platform; and that is something that has not been compromised in any of our solutions. Currently, we are one of the few Exchange providers that deliver service on local systems, public folders, free archiving, and redundant failover all with the product under your brand. Now, we still do all of that just with different pricing options and models.

Exchange 2010 + SharePoint 2010

You can truly leverage this Exchange 2010 Suite and apply it to your business to increase not only your operational efficiency and increase revenues, but to also lower your costs through the deployment of a completely brandable email hosting solution with a great deal of business appeal. It is offered fully equipped with ExchangeDefender and all of the additional features, SharePoint, Outlook, Outlook Add-In, etc. One major differentiator and value-added feature with this model is LiveArchive. It is important to remember that there is no such thing as 100% uptime, and that is exactly where our LiveArchive cluster comes into play. With LiveArchive you are always connected and can continue working if an outage were ever to take place. Exchange 2010 + SharePoint 2010 is really a turnkey solution that will be reliable for you and your clients as a complete email communication system.

 

Exchange 2010 Essentials

Exchange 2010 Essentials, at its core, is the same as our Exchange 2010 + SharePoint 2010 offering with a unique advantage – price! Businesses of all shapes and sizes can now have the additional option to rely on Exchange 2010 Essentials just without the additional services such as LiveArchive, SharePoint, Outlook, and so on – Just the best email communication platform at the best possible price! This product also allows you to compete with some bigger players in the industry. Exchange 2010 Essentials is backed by ExchangeDefender Essentials – You will still have the same great spam fighting abilities but you will not receive all of the great features that come with the full ExchangeDefender Suite like: LiveArchive, Encryption, Web File Sharing, Web Filtering, and Compliance Archiving. However, if these features are not needed by your clients and you need to compete on price, then Exchange 2010 Essentials is your answer! Also, Essentials can be very profitable because it could lead to you making more money than selling a higher priced solution.

 

BRAND NEW!!! Exchange 2013 

Exchange 2013 brings a new set of features to Exchange in addition to all the great features that are already in the previous editions of the product. There is a whole new look and feel to the interface making it very user friendly. There is now an additional focus on collaboration within the communication platform where users will enjoy easy to manage public folders, improved searching and indexing that is built into the product, enhanced shared mailboxes, rich integration with SharePoint 2013 and Lync 2013, and much more!

Adding all these options to your solution set will be something that you could make a lot of money on, and also really differentiate yourself from others in the channel and be more versatile.

We are confident that your clients will get hooked on our Exchange offerings because they will truly receive unparalleled support in addition to a phenomenal product that will fit all of their needs. So no matter which offering is chosen, you can be sure that you are providing your clients with a product and service that you can both trust and rely on.

With all three Exchange offerings you have complete control of the client, the branding, and the billing. Your brand, your name, your image, your price, your billing, your solution!

We are currently running a “Cinco de Mayo” promotion for the month of May for Exchange 2013 mailboxes, don’t miss it!

Questions? Contact us!

Stephanie Hasenour
VP Marketing, ExchangeDefender
stephanie@ownwebnow.com

Postini Migration Assistance

As we all know one of the major players in the Anti-SPAM space was being merged into another platform which started earlier this year. We have been getting quite a bit of that business and we’ve had enquiries at the shows about migration assistance. We absolutely will help you migrate to our services as long as you are willing and able to provide us with the admin credentials to pull all of the settings we can take care of the rest for you. Once you’ve joined our partner program and created your Service Provider account for ExchangeDefender, just open a support request letting us know you need migration assistance and we’ll let you know how the process will go. We will keep your involvement to the minimum as well as share some of more robust migration paths that would limit your support overhead.

If you have questions before that please feel free to reach out to me directly.

Carlos Lascano
VP Support Services, ExchangeDefender
carlos@ownwebnow.com
(877) 546-0316 x737

Shockey Monkey – Reporting

This week we have returned our development focus to Shockey Monkey Reporting. You may remember from earlier last month we released our first revised report:

Employee – Billable Ticket Summary

This is a report that will generated the billable time across service tickets for an employee based on time entry against those tickets.

Since then we have added several new reports to this engine and are very pleased with the results. We have also made sure that every single report is printable; we know this has always been a huge feature request.

 

Employee – Billable Time

This report gives you a calculated total of billable ticket hours for a given employee.

 

Clients – Active Summary

This report gives you an overview of your clients and the last time a touch or invoice was created for them.

 

Clients – Billable Time

This report gives you an overview of your clients and billable time entered against their tickets.

 

Internal – Inventory

This report gives you an overview of the inventory currently listed within your portal.

Since this re-write of our report engine began several months back, we talked about a dynamic report engine. This engine would allow you to customize and build a report of the current information inside of your portal. We have finished the first section: Tickets and have added it into the reporting engine.

*BETA* – Report Templates

This section allows you to manage your report templates. You can add/edit a template or select the desired template and generated a new report, which will be saved for viewing at a later time. Clicking on the Last Generated date, will open the currently generated report.

 

*BETA* – New Report

This section is where you will create a new report template or edit and existing one. You will notice at the top of the page, you can enter information about the report template. Then below that section you assign filters and decide which columns should be visible in the generated report.

 

*BETA* – Generated Report

Upon viewing a generated report you will see something like this, depending on the columns you marked as visible and the report filters that were configured. As mentioned before, this report is printable along with every other report in this new system. Upon clicking the print button, it will open a new window with the printable information.

Hank Newman
VP, Development
hank@ownwebnow.com

Five Ways to Build Your Brand While Giving Back

Businesses have always embraced community outreach and charity through volunteering, donations, and general support. Beyond the satisfaction of helping, and the tax advantage; getting involved in the community can help to build your brand and provide a positive image for a company.

There are a number of ways to get involved while building your brand:

Volunteer – Volunteering is a great way to get involved in the community. Encourage your employees to get involved and make t-shirts for the team to support the cause while also featuring your business.

Sponsoring – Sponsoring events such as charity walks/runs, youth sports teams, golf tournaments, and local events can provide well branded logo displays, and much needed support within the community.

Host a Charity Event – Hosting a charity event can bring great press and recognition to your business. Whether this is a silent auction, mock casino night, reception and gala, or a host of other types of charity events; be sure to invite your best customers, prominent figures in the community, as well as local leaders, and media personnel.

Join an Organization or Club – There are a number of local clubs and organizations for business owners and employees to join. These are great networking opportunities and usually provide local outreach and charity within the community.

Become a Donation Center – There are a number of electronics based recycling programs looking for donation centers. These may include PC and monitors, cell phones, gadgets, batteries, and many other recycling programs. By becoming a donation center you may increase traffic, awareness, and build your brand through a local “green” movement.

Getting involved is a gratifying endeavor and one you will not regret. It can not only help to build your brand, but can also help to foster your business culture while at the same time strengthening your team.

Frank Gurnee
VP, Channel Services, ExchangeDefender
(877) 546-0316 x4777
frank@ownwebnow.com

How to Be Seen By Prospective Clients

Make Yourself Easy to Find

People need to be able to easily find YOU! When people and prospective clients are searching the Internet for the kind of products and services you offer, you want them to be able to find your company.  This means embracing SEO (search engine optimization.)  Easily, the single most important part of SEO is the number and quality of links pointing to your site.  Many people focus too much on stuffing key words into their web pages and blog posts, hoping this will boost their SEO, but neglect to focus on attracting good quality, organic links from great sites.  If none of what I just said makes sense to you, get some expert SEO help, if you are interested in diving deeper into that.

Have Something Worth Saying

Whatever your product is, make it as valuable and as interesting as possible! Just like the attached picture in this post states, “Don’t find customers for your products, find products for your customers!” It is hard to stand out, when you are simply echoing what everyone else in your industry is saying or doing and then pursing hard after more and more customers with the same pitch time after time.  Here is a suggestion that could be very beneficial for you and your company: If others in your space are all pushing customers to products within your industry, start pushing products to your customers about the possible answers to their problems.  Be courageous enough to swim in the opposite direction of the rest of the crowd.  Whatever you do, make your message worth saying. Make sure that your products and services have a clear value-add. If you do, it will also be worth paying attention to and worth sharing!

Say It Well

Once you and your company are easy to find and you have something worth saying, you need to be able to say it well – To communicate your message and market your products/services as effectively as possible.  The good news is that everything I have mentioned in this post is a skill you can improve on.  Any business can improve their SEO, so they attract lots of targeted customers.  Any business can learn how to look at their industry more creatively and improve their skills, so prospective clients will actually want to buy what you have to offer.  That is why businesses like ExchangeDefender actually exist. We enable businesses to offer a variety of products and services so that they can have the tools to best fulfill the needs of their clients.

If you miss out any of those three steps, you are potentially placing a very low ceiling on your marketing potential.  Very few small businesses focus effectively on more than one of those areas, which is GREAT news for you!  It means that if you decide to do what is required to learn all three skills, you can achieve amazing results!!!

Stephanie Hasenour
VP Marketing, ExchangeDefender
stephanie@ownwebnow.com

Competition!

Over the past two weeks, I had the privilege to represent ExchangeDefender and Shockey Monkey at both the ASCII Boston event and Computer Troubleshooters/Geeks On Call conference in Cleveland. During a break at one of these events, I sat and spoke with another company that offers similar services as ExchangeDefender—a competitor, if you wish to label them as so. I say this because I do not view any company that offers similar products as competitors. However during the conversation, the representative from the other company asked me a question—but prefaced it by saying, “You don’t have to reveal this, but…” I laughed at the premise. “Why would you think I wouldn’t answer that question,” I asked. The representative didn’t disappointment with his answer, “Because we are competitors.” Again, I smiled and asked, “Do you believe we are competitors because we offer the same services—because we sell similar products?

You see we view competition as those that offer similar services and products as we do. And by definition, that would be accurate. But, for competition to exist there must be at least three parties involved: Two similar companies and the consumer. For the most part, the companies are transparent—meaning each knows what the other offers and at what pricing model they offer their products and services. The client is the unknown factor. Which leads me to the end of my conversation with my new friend, I closed by stating, “Sure, we can compete on pricing, offerings, service, support, etc., but in the end, it can come down to customers not liking the way someone handled a support ticket or not liking someone in your sales department, or even something as simple as your logo is ugly. Your competitor is not my company; it is the very people we are both trying to solicit business from. All things being equal (and for this argument, they are), we both provide hosting and email hygiene solutions—at roughly for the same price. That is not competition. The struggle is not between our two companies to win that client. The battle is between the client’s emotions and us.”

It is about making the consumer “feel” a certain way about your company, your product and services. The lesson here is to stop concentrating on your so-called competition. It is a waste of time and resources trying to battle tit for tat. Instead, concentrate on your partners and making their experience with your company familiar—and in a positive way. Instead of practicing the ABC acronym of “Always Be Closing,” maybe you should change that to, “Always Be Caring.” Taking care of your client database means taking care of your clients. This sounds elementary, I know; but when is the last time you called your clients to check on them? Not to sell them. Not to respond to an issue they are experiencing. But just to pick up the phone or stop by their place of business to check on them unsolicited?

In closing, recognize that your true competitors are your own clients. Spend as much time and resources on them and less on the rival companies. In the end, you will keep their business and not give them a reason to have you compete for their business.

Michael D. Alligood
Partner Sales & Support, ExchangeDefender & Shockey Monkey
michael@ownwebnow.com
(877) 546-0316 x707

ExchangeDefender Compliance Archive v2.0 is LIVE!!!

Last week we completed the ExchangeDefender Compliance Archive migration process, which took roughly a week to finish. This process moved all the existing Compliance Archive data into a new infrastructure, without interruption to the existing Compliance Archive service. Since then we are 100% on the new system and all new archived mail is being fed directly into this new infrastructure.

With this new design comes vast improvements, otherwise what’s the point?

· The first enhancement you will notice is the overall design interface you are presented with upon visiting. https://compliancearchive.exchangedefender.com

Next upon login into the system you will notice a completely new interface, however still retaining a similar look and feel.

· We’ve implemented paging, which will allow you to see exactly how many messages are in your compliance account. You then can easily navigate through the pages with (first, next, previous, last) navigation controls.

· Search has been redefined into an easier to use interface. You select the filter (with the drop-down next to the magnifying glass) and type your search, followed by pressing enter. By default [entire message] will be selected.

· Instead of having to use f5 to manually refresh the page. You now have a refresh button, which will provide an instance refresh of the data that is currently selected.

· Under the [More] option, you have the ability to (print, open in new window, and download the selected message).

· The side and bottom panel are easily resized to fit your custom viewing needs.

Hank Newman
VP, Development
hank@ownwebnow.com

Cinco de Mayo Promotion!!!

In honor of Cinco de Mayo, for the entire month of May (May 1st – May 31st) we will be running a double promotion that revolves around introducing that we are now going to be offering Exchange 2013 Mailboxes! The pricing for Exchange 2013 will be normally set at $11.99/mailbox, however, the promotion for May will run at $9.99/mailbox!

We want your feedback!

If you provide a testimony, feedback, quote, success story, etc., we will give you 5 Exchange 2013 Mailboxes for $5.00/mailbox!!! This is a great deal and you don’t want to miss it! To take advantage of this great promotion all you need to do is go to our Promotions page and fill out the form at the bottom of the page with your testimony! After I have reviewed the information that you submit I will then send you the coupon code for the promotion to use when signing up your 5 accounts!

Please keep in mind that this double promotion will only be valid during the month on May.  Therefore, all accounts need to be signed up before May 31st. 

Please let me know if you have any questions!

Stephanie Hasenour
VP Marketing, ExchangeDefender
stephanie@ownwebnow.com

The Pareto Principle

On Tuesday of this week, we successfully held on our first XD LiveOnline! Workshop!

I would like to again thank those that were in attendance and hope that you received something useful that you can start implementing in your business right away. It was my job to educate attendees on what I felt were solid ingredients to grow their businesses. Those topics included processes, workflows, productive habits and the Pareto Principle. While each topic of equally important in the success of your business, it is the latter topic that garnered speculation and something I want to discuss today.

When I teach the Pareto Principle to other folks, I see the same astonished reaction on their faces as I had when I first heard of the principle. The principle is so simple, yet so accurate, that it somehow feels like a trick. The principle, or rule, is simple: 80% of the results/effects come from 20% of the efforts/causes. Apply this to rule to your revenue report listed by customers, and you will find that 20% of your clientele accounts for 80% of your revenue. So, for an example, let’s put some real numbers into this principle. Let’s say that you had a client database of 100 businesses that you have serviced last year. Furthermore, let’s say that your records indicate your revenue was $100,000 in the same year. According to the Pareto Principle, 20 of those clients account for $80,000 revenue. The other 80 customers that you probably spent the same amount of time and resource (if not more) only account for $20,000. Now, my question to you is: Do you see a problem or an opportunity? If you business-minded, you will see both.

The problem you should see is that you are wasting time and resources on 80 businesses for less money. The opportunity here is that you don’t have to! This is where you make your own choices as a business owner. I can’t tell you to drop those 80 businesses and concentrate on the top 20% for additional revenue, client retention, etc.  And I also can’t tell you to look for additional businesses that match the mindset of those top 20 customers and have them compete for your time, resources, and services. I can’t tell you how to run your business. I am not a shareholder or your wife. I can tell you that this math is too simple and accurate to ignore.

Give the principle a chance to work in your business and let me know how it goes. You can reach me anytime via email at Michael@ownwebnow.com. I am very interested to learn how you put the Pareto Principle to work in your business and the results that followed.

Michael D. Alligood
Partner Sales & Support, ExchangeDefender & Shockey Monkey
michael@ownwebnow.com
(877) 546-0316 x707