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ExchangeDefender Tag

General

Let’s face it—email is the lifeblood of modern business. But behind every “urgent” subject line or familiar sender name, there could be something much more sinister lurking. At ExchangeDefender, we spend our days defending inboxes against threats most people don’t even know exist. So today, we’re spilling the secrets. Here are 5 sneaky email threats that could be hiding in plain sight:

1. Lookalike Domains (a.k.a. Evil Twins)

These emails come from addresses that look legit—maybe a single letter off from your CEO’s real email, or a domain that’s cleverly misspelled.


Why it’s dangerous: They’re made to trick you into clicking links or wiring money.
How we stop it: ExchangeDefender uses advanced domain and sender verification to block imposters fast.

2. Zero-Day Attachments

These are brand-new threats that haven’t even made it to antivirus databases yet. They come disguised as invoices, resumes, or project files.


Why it’s dangerous: Traditional filters might miss them.
How we stop it: Real-time scanning and sandboxing help catch unknown threats before you open them.

3. Credential Harvesting Links

Not all phishing scams are loud and obvious. Some hide in the form of password reset requests or shared documents.


Why it’s dangerous: One click can expose your login—and open the door to your entire system.
How we stop it: Link analysis and real-time URL scanning keep you protected, even from shortened or masked links.

4. Conversation Hijacking

Hackers insert themselves into real email threads and respond like they’re part of your team. Creepy, right?


Why it’s dangerous: You’re more likely to trust something that feels familiar.
How we stop it: Behavioral monitoring flags unusual responses—even when they happen mid-thread.

5. Impersonation of Internal Staff

Ever get a weird request from “Accounting” or “HR”? Sometimes, attackers mimic your internal teams to request sensitive info or payments.


Why it’s dangerous: These attacks rely on trust and internal knowledge.
How we stop it: ExchangeDefender uses AI and policy enforcement to detect when internal communication doesn’t add up.

So, What Can You Do?

Well, you already did the first step: you’re here. 🧠👏
The next step? Put a solution like ExchangeDefender Email Security between your team and the bad guys. We’re built to detect, block, and neutralize all of these threats—before they hit your inbox.

Because email should be for collaboration, not chaos.

👉 Learn more about how ExchangeDefender protects your business: https://exchangedefender.com/email-security

General

We all know that email is the backbone of business communication. A disruption in email services can halt operations, delay responses, and impact customer trust. Recent events, such as the Microsoft Outlook outage in March 2025, left thousands without access to their emails, highlighting the vulnerability of relying solely on a single email provider.​

The Business Impact of Email Downtime

When email services go down, the consequences can be severe:​

  • Operational Delays: Employees unable to access emails may miss critical deadlines and meetings.​

  • Customer Dissatisfaction: Delayed responses can frustrate clients and damage relationships.​

  • Financial Losses: Interruptions can lead to missed opportunities and revenue losses.

Introducing ExchangeDefender Inbox

To combat these challenges, ExchangeDefender offers Inbox — a robust email continuity solution designed to keep your business running smoothly during email outages. Inbox provides:

  • Uninterrupted Access: Continue sending and receiving emails even when your primary service is down.​

  • Seamless Integration: Works alongside platforms like Outlook, Gmail, and Yahoo without the need for additional installations.​

  • Secure Storage: Automatically archives inbound and outbound emails for up to a year, ensuring data is always retrievable.​

  • User-Friendly Interface: Accessible on all modern devices, allowing your team to stay connected from anywhere.​

Stay Prepared with ExchangeDefender Inbox

Email outages may be inevitable, but downtime doesn’t have to be. With ExchangeDefender Inbox, ensure your business remains responsive, reliable, and resilient.​

Discover more about how Inbox can safeguard your communications: ExchangeDefender Inbox

ExchangeDefender

When we launched our new user interface infrastructure, we did so that we could run ExchangeDefender at the cutting edge. By bringing all of our apps under one umbrella, we can now monitor and address bugs and performance issues in real-time.

The pace of development has really picked up, and when things are constantly improving, it’s important to keep everyone informed when issues get addressed and bugs get fixed. At https://admin.exchangedefender.com, when you log in as a Domain Administrator, you will now see a new Announcements button on the bottom right.

You can view our announcements on this screen (same content that is available on the login screen) and you can click on the Changelog to see our recent changes. This way you can see what is being added and fixed, and we can track it back to the original issue report.

We owe a huge thank you to our partners and clients for feature suggestions and bug-fix help last month, we are working hard to keep the web apps at the top security and industry standards because this is how people exchange sensitive information and we take great effort to make that easier and more secure.

General

In today’s increasingly remote work environment, teams often face challenges when sharing large files securely and efficiently. Traditional methods like email attachments or outdated file servers can be cumbersome and pose security risks. ExchangeDefender’s Web File Server (WFS) offers a solution tailored to these needs, facilitating seamless and secure collaboration across different locations.​

Challenges in Remote File Sharing

Remote teams frequently encounter issues such as:​

  • File Size Limitations: Email systems often restrict attachment sizes, making it difficult to share large documents.​

  • Security Concerns: Transferring sensitive information without robust security measures can lead to data breaches.​

  • Lack of Real-Time Collaboration: Without centralized platforms, coordinating on document edits and updates becomes challenging.

How ExchangeDefender WFS Addresses These Challenges

ExchangeDefender WFS is designed to overcome these obstacles by providing:​

  • Unlimited File Sharing and Storage: Users can upload and share files of any size without worrying about storage limits, ensuring that large documents like contracts or design files are easily accessible.​

  • Enhanced Security Features: With 128-bit SSL encryption, password protection, and auto-destruction capabilities, WFS ensures that sensitive data remains secure during transit and storage.​

  • User-Friendly Interface: The platform’s intuitive dashboard allows users to create document libraries, manage recipients, and track activity without requiring extensive training or IT support.

  • Real-Time Collaboration: Teams can work simultaneously on documents, with features like version control and activity logs keeping everyone informed of changes.

Real-World Application

A local real estate company, Orange Avenue Homes, utilizes ExchangeDefender WFS to share contracts between remote team members and clients. The platform’s ease of use and robust security features have streamlined their document management processes, enhancing overall productivity.​

For remote teams seeking a reliable and secure method to share large files, ExchangeDefender Web File Server offers a comprehensive solution. Its combination of unlimited storage, advanced security, and collaborative tools makes it an invaluable asset in today’s digital workspace.​

Explore more about ExchangeDefender Web File Server and how it can benefit your remote team at ExchangeDefender Web File Server.

General PRO TIPS

Phishing emails are deceptive messages designed to trick you into revealing personal information or installing malicious software. Reporting these emails helps protect your account and assists in improving Microsoft’s security measures. Here’s how you can report phishing emails in Outlook:​

For Outlook on the Web (Outlook.com):

  1. Sign In: Log into your Outlook.com account.​
  2. Select the Email: In your inbox, click the checkbox next to the phishing email you wish to report.​
  3. Report as Phishing:
    • At the top of the message list, click on the “Report” button.​
    • From the dropdown menu, select “Phishing”.
  4. Confirmation: The email will be moved to your Junk Email folder, and Microsoft will be notified to enhance their spam filters.​

For Outlook Desktop Application (Windows):

  1. Open Outlook: Launch the Outlook application on your computer.​
  2. Select the Email: In your inbox, click to highlight the phishing email.​
  3. Access the Report Feature:
    • Navigate to the “Home” tab in the ribbon at the top.​
    • Click on the “Report” button. If you don’t see this option, you may need to add the “Report Phishing” add-in:​
      • Click “Get Add-ins” in the ribbon.
      • Search for “Report Phishing” and click “Add.”
  4. Report as Phishing:
    • After adding the add-in, select the phishing email again.​
    • Click “Report” in the ribbon, then choose “Phishing.”​
  5. Confirmation: The email will be moved to your Junk Email folder, and Microsoft will receive a report to improve their spam filters.​

For Outlook Mobile App (iOS and Android):

  1. Open the App: Launch the Outlook app on your mobile device.​
  2. Select the Email: Tap on the phishing email to open it.​
  3. Access More Options:
    • Tap the three-dot menu (⋮) at the top right corner of the email.​Microsoft Support
  4. Report as Junk:
  5. Confirmation: The email will be moved to your Junk folder, and Microsoft will be notified to enhance their spam filters.​

Source: Microsoft Support

ExchangeDefender General

As mentioned in the previous blog post, our new Web Services infrastructure is coming with a ton of new features, new UI, and new faster way of rolling things out that can help benefit & secure everyone.

In the previous post we discussed the scope of the update – rolling up over a decade and a half of legacy features, hacks, services, automations – all into a modern web services world where we can start rolling out features faster.

The biggest problem we are trying to solve now is how to quickly deploy efficient solutions. Most of the development time isn’t in actual coding or rollouts, most of the time is in design and confirming that users are able to quickly and effortlessly rely on them. Past service design was built over the years, as we helped our clients mitigate one security problem after another. Restructuring it will make things far smoother and easier to use.

Note the three single icons next to teach message checkbox. Tapping them on a touchscreen interface or with your mouse triggers the action to Release, Allow Sender, and Review. Icons aren’t very intuitive though – so we see people click on the checkbox and scroll all the way to the top to release a message.

Consider a new modern UI where icons become buttons. Would that change user behavior? Good news is that this will no longer be subject to opinion or guess but hard data as every element of our page will give us actual feedback about how the new feature is being used and how it’s performing:

By leveraging actual usage statistics and better insight on the backend, we can rely on AI to provide a far better level of service with a way faster delivery. In other words, we can respond to security problems faster.

ExchangeDefender General Industry News Product Features

ExchangeDefender Web Services Update has concluded and the new infrastructure is handling 100% of the ExchangeDefender traffic. So far the new platform is performing exactly as expected and we have already closed several minor bugs. Overall, we are extremely happy at ExchangeDefender today!

We want to take a moment to high-five ourselves and highlight three main areas where our clients and partners are going to benefit from this investment:

1. Enhanced Security

With the changes in the development backend, our platform now utilizes the latest security patches and modern language features, significantly reducing vulnerabilities and providing a more robust threat defense.

Our old platform was also rock-solid in terms of performance and security, but that secure-by-design methodology forced us to reverse-engineer as well as design and manage everything from input validation to report routing. Modern web services take care of these routine things allowing us to spend more time on policy development.

2. Improved Performance

The new infrastructure supports faster processing and is optimized for global operations allowing us to deliver a more responsive and reliable service.

You’ve already seen a hint of this in the ExchangeDefender LiveArchive relaunch as a standalone data vault for cloud operations. By breaking up our infrastructure into microservices we’re able to deliver edge operations closer to where our clients are, we can keep data more securely in your local data geography, and we can delegate away control as required.

3. Features Shipped Faster

By moving away from legacy code and internal systems/plugins for policy and protocol enforcement, we can dedicate more of our development cycles to policies and training that will keep your organization more secure. You will be able to benefit from the latest improvements and security innovations while we deliver more.

Thank you for filling out our survey, if you haven’t done so please take a moment to tell us where we can help. We have intentionally dedicated a large window to bringing the new web service infrastructure online so we do have spare cycles to help alleviate some pain points our clients are experiencing. Please take a moment to fill out our survey

We are hard at work on the new User Interface, we’re nearly ready for the public launch of our Phishing platform, all sorts of goodies are heading your way so once again – thank you for your business and your faith in us to deliver safe and secure email to your organization.

Sincerely, Vlad Mazek CEO ExchangeDefender

ExchangeDefender General Product Features

In less than a week, ExchangeDefender will be running on a new generation of web services. While improving security and performance, the new platform will enable us to launch a ton of new features in 2025 and we would like our clients and partners have a say.

If you have a moment, we would appreciate some feedback. Only (3) questions, should take less than ONE minute and will help us a TON!

https://www.surveymonkey.com/r/YXQ5TKZ

In 2025 we are looking forward to growing ExchangeDefender to do every aspect of email security. We want to extend our protection to phishing simulations, training, and analytics tools. We have also heard from you regarding having mobile apps to manage the user mailbox for users who are full-time mobile. We are redesigning our SPAM reports. We are improving our M365 security footprint with built-in monitoring and performance metrics.

But most of all, we are looking to help meet the problems you’re experiencing in your organization with better solutions, better documentation, and the AI integrations you’ve been demanding.

Please take a moment to fill out our survey and let us know if you’d like us to get in touch with you. We often work with partners on custom solutions and if we can make ExchangeDefender work better for you let us know in the survey or the support ticket and we’ll be happy to set a time.

Looking forward to working with you in 2025 and thank you for your business.

General

We all rely on Facebook to stay connected with friends and family, but are you aware of the sneaky scams targeting Facebook users through fake security emails? These phishing attempts can have serious consequences, so it’s crucial to know how to spot them and protect yourself.

The Scam: How It Works

Imagine receiving an email that looks like it’s from Facebook Security. It might say something alarming like:

  • “Suspicious activity detected on your account!”
  • “Your Facebook account will be suspended if you don’t act now!”
  • “We’ve noticed unusual login attempts from an unknown location.”

These emails are designed to scare you into taking immediate action without thinking. They often include official-looking logos and urgent language to make them seem legitimate. The real danger lies in the links within these emails. Clicking them takes you to a fake Facebook login page, meticulously crafted to mimic the real thing. If you enter your username and password on this fake page, you’re handing your account directly to scammers.

What Happens Next?

Once scammers have your login credentials, they can:

  • Take over your account: They can change your password, profile information, and even lock you out.

  • Spread more scams: They can use your account to send spam messages and phishing emails to your friends, potentially tricking them as well.

  • Steal personal information: They might access your personal messages, photos, and other sensitive data.

How to Protect Yourself: Stay Safe Online

Luckily, there are simple steps you can take to avoid falling victim to these scams:

  • Be suspicious of unexpected emails: If you receive an unexpected email about your Facebook account security, be extra cautious. Facebook rarely contacts users directly via email regarding security issues unless you’ve specifically requested it.

  • Check the sender’s address: Carefully examine the sender’s email address. Legitimate emails from Facebook usually come from an address ending in “@facebookmail.com”. Anything else should raise a red flag.

  • Don’t click on links in emails: This is the golden rule! Instead of clicking on links in suspicious emails, go directly to the Facebook website by typing “facebook.com” into your browser. This ensures you’re on the real website.

  • Enable two-factor authentication: This adds an extra layer of security. Even if a scammer gets your password, they’ll need a code from your phone or another device to access your account. You can find this option in your Facebook security settings.

  • Report suspicious emails: If you receive a suspicious email, don’t just delete it. Report it to Facebook to help them combat these scams.

Stay Vigilant, Stay Safe

Facebook security email scams are a constant threat, but by staying informed and following these simple tips, you can significantly reduce your risk. Remember, vigilance is key to staying safe online. Don’t let fear or urgency cloud your judgment. Always double-check, and when in doubt, go directly to Facebook’s website. By taking these precautions, you can protect yourself and your online presence.

General

The cyber threat landscape is constantly evolving, with new and sophisticated attacks emerging every day. In 2025, we’re seeing a convergence of several concerning trends:

1. AI-Powered Attacks:

  • Sophisticated Phishing: AI is now generating incredibly convincing phishing emails, making them harder to detect.

  • Automated Exploits: AI can quickly identify and exploit vulnerabilities in systems, launching attacks at unprecedented speeds.

  • Deepfakes: AI-generated deepfakes are becoming increasingly realistic, making it difficult to distinguish between real and fabricated content, leading to social engineering and disinformation campaigns.

2. The Rise of IoT Attacks:

  • With the proliferation of Internet of Things (IoT) devices in homes and businesses, attack surfaces are expanding dramatically.

  • Hackers can exploit vulnerabilities in connected devices to gain access to sensitive information or even control critical infrastructure.

3. Cloud Security Challenges:

  • As more businesses migrate to the cloud, the security of cloud environments becomes increasingly critical.

  • Cloud misconfigurations, vulnerabilities in cloud services, and insider threats pose significant challenges.

4. Ransomware 2.0:

  • Ransomware attacks are becoming more sophisticated and targeted, with attackers demanding higher ransoms and threatening to release sensitive data publicly.

To stay safe online, practice strong password hygiene, be wary of suspicious emails and links, keep your devices and software updated, and be mindful of what you share online. The cyber threat landscape is constantly evolving, but by staying informed and taking proactive steps to protect yourself, you can minimize your risk of falling victim to cyberattacks.